Worlds of Words Visit Form • Worlds of Words

If your reservation request is for a university activity, event, or program that involves non-enrolled minors, please be sure to contact the Office of Youth Protection (youthprotection@arizona.edu) to determine if you need to register with them.

Please ensure all reservations are sent at least 48 hours before the preferred reservation date.

Reservation requests sent during our summer closure (generally the week of July 4) or winter closure (generally December 24 through January 2) won’t be seen until our return.

Field Trips and Tours

Type of Visit*
Please select which type of visit you would like to book.
Would you like your field trip to be virtual or in-person?
- In-Person
- Virtual
Contact*
Please provide us with the name of a person Worlds of Words can contact to help coordinate your visit.
First Last
Name of School or Organization*
Phone*
Please provide us with an appropriate phone number for us to contact you.
Email*
Please provide us with an appropriate email for us to contact you and/or send you updates or additional information
Room Request*
Worlds of Words Use Policy: Room 453 and 455 • Arrangements must be made one week in advance. • Priority in scheduling will be given to groups or events that are using the collection. • Worlds of Words is open to the public from 9-5 Monday to Friday and 9-1 on Saturday (contingent upon the University of Arizona holiday schedule). Groups can use the space during those hours but the space must remain open for general use unless an exception has been approved by the WOW Director. • No one-time event keys can be checked out for Room 453. All use of Worlds of Words must be coordinated so that appropriate personnel are present. Room Use Responsibilities: • Return equipment/furniture to its original location and set-up. • If an event is catered, you are responsible for setting-up, meeting the caterers and arranging for pick-up immediately after the event. Regardless of when catering delivery occurs, you must be present to receive them. WOW cannot sign for any deliveries. Bring cups, utensils, plates, napkins and other disposable items you need for your event. • Whether your event is catered or you provide your own food and drinks, you are responsible for cleaning up the room any day of the week or weekend. Please bring cleaning supplies. For all food trash please take it outside to the big trash can outside Rm 453. Trash can is located on the same direction as the restroom area. • No housekeeping services are provided on weekends. You are responsible for bagging and depositing all trash in receptacles. • If the user leaves the room in an improper or messy condition, future use may be suspended. • For weekend and early morning or late evening events, building requests to unlock the doors should be arranged through AdAstra and with follow-up through UAPD. • Please have your group respect that there may be a simultaneous event occurring in the adjoining space at the same time. • Access to the Special Collections Room and the Studio are by appointment and require special arrangements. • Equipment or technology support can be requested with the IT staff via email at COE-TechSupport@email.arizona.edu or call (520) 626-8324 BY SELECTING A ROOM AND MAKING A REQUEST, YOU ACKNOWLEDGE AND AGREE TO THE WOW TERMS OF USE POLICIES.
Expected total number of participants*
The WOW Center comfortably seats 32 people at tables, but we can offer additional chairs for groups to set up and put away.
Number in your tour/group*
The WOW Center comfortably seats 32 people at tables, but we can offer additional chairs for groups to set up and put away.
Number of students in your group*
The WOW Center comfortably seats 32 people at tables, but we can offer additional chairs for groups to set up and put away.
Which grade levels are the students in your group?*
- Pre-K
- K-2
- 3-5
- 6-8
- 9-12
Number of chaperones in your group (teachers/parents)*
Select a presentation
WOW has a number of prepared presentations for school groups. Please indicate which of these you are most interested in.
Date*
For what date would you like to book your visit to Worlds of Words?
MM slash DD slash YYYY
Start Time*
What time would you like to start your visit to Worlds of Words? [WOW will work to honor requests beginning at 9 a.m. and ending by 5 p.m.]

: Hours

Minutes

AM/PM
End Time*
What time would you like to end your visit to Worlds of Words?

Hours :

Minutes

AM/PM
Special Requests (Please Note: WOW is not responsible for set up or cleanup.)
If food is a necessary part of the booking, we encourage individually wrapped, takeaway items. If you chose this option, you may need to request additional tables. You may also wish to request tables for sign-in. Please indicate if you require the use of AV equipment including projectors or microphones. WOW is not able to provide extensive IT assistance and so if this is your need, please contact COE-Tech Support. We strongly encourage first-time event hosts to visit WOW in advance to figure out the best set up for your group. You may also want to do a dry run if your event requires tech support.
Goals / Objectives*
Please provide us with a brief statement of purpose for visiting Worlds of Words. What do you hope to engage with/explore in our collection? What are the learning objectives for you and/or your students?
Questions / Comments
Please write any additional questions or comments here.
Terms of Use*
All requests will be reviewed on a number of factors including availability and purpose for collection use. If approved, patrons will receive an email with a contractual form. Once that is complete, the event is confirmed. Patron will arrive at the scheduled time. We strongly encourage wearing a mask, using the gel sanitizer upon entry, and safe distance between patrons. Please also wipe down the area before exiting. Please indicate that you agree to these terms by clicking Agree.
- Agree

Thank you for visiting Worlds of Words!